Considering About Hiring An Assistant? Right here’s What You Must Know

While you’re working your inventive enterprise as a one-person-show, it may be, for lack of a greater phrase, loopy. You wish to maintain prices low, output excessive, and keep a lean, imply, art-making machine.

But when the abilities essential to run your inventive biz are beginning to broaden past your capabilities, chances are you’ll be considering, “I might actually use some assist round right here.”

Patreon creator Justin Cone of Motionographer was just lately capable of rent on a full time assistant as a direct results of his Patreon earnings. Right here’s how he knew it was time so as to add a member to his staff:

We’ve all the time had loads of volunteer assist with Motionographer, however I’ve been desirous to deliver on a paid assistant for years. Volunteers are superior, however once they get busy, they should drop their involvement. A paid assistant is extra dependable and simpler to handle.

– Justine Cone, Motionographer

You might be prepared to rent on some extra assist if any of the next rings true:

  • You spend method an excessive amount of time taking good care of administrative duties
  • You can be making extra artwork, however you may’t due to different obligations
  • You’ll be able to’t make time for new, thrilling initiatives or launches
  • You could have loads of duties to maintain another person busy
  • Issues are continually getting pushed again
  • There aren’t sufficient hours within the day
  • You’re on the point of a real burn out

Sound acquainted? Alright, let’s get you some assist so you will get again to doing what you like — creating.

Your small business doesn’t should be bringing in six figures earlier than you may take into consideration hiring somebody. Giving another person small duties can nonetheless take lots off your plate, and also you don’t should spend huge bucks to make that occur. The duties are small, cheap, and you continue to save your self hours.

Have a look at all of the processes and workflows you frequently do. Seize a pen and paper and make three columns. Label them:

“I really like doing this”

“I’m happy with doing this”

“Another person, please, do that for me”

Optionally available fourth column — stuff you’d actually love to do and would assist transfer your corporation ahead, however are too specialised so that you can spend your time studying.

Gadgets within the “I really like doing this” column are, you guessed it, the belongings you get pleasure from doing and don’t wish to delegate elsewhere. Making your artwork ought to fall into this column. 

“I’m happy with doing this,” is the stuff you don’t get tremendous enthusiastic about, however don’t thoughts engaged on. You’ll be able to maintain doing these items with out sacrificing your sanity.

“Another person, please, do that for me.” That’s the stuff you’ll wish to outsource. The duties make you wish to pull your hair out. The belongings you dread doing.

Unsure for those who can outsource sure duties?

I guess you may. In the event you want some context, right here’s a brief record of generally outsourced duties for inventive companies:

  • Bookkeeping and taxes
  • search engine marketing
  • Web page analytics
  • Achievement and distribution
  • Artistic analysis
  • Web site upkeep (even particularly, websites like WordPress or Squarespace)
  • Electronic mail publication administration
  • Social media campaigning (normal, or community particular)
  • Invoicing
  • Video and audio modifying
  • Styled inventory images
  • Copy and weblog modifying
  • Mission administration
  • And much more

Usually talking, for those who want it achieved, somebody on the market can do it for you.

Justin’s VA makes a speciality of a lot of areas at Motionographer. Since bringing him on, Joe has not solely helped the enterprise develop, however has preserved Justin’s sanity:

As Joe focuses on the day-to-day working of Motionographer, I’m capable of zoom out and plan for the long term. We’re gearing up for an enormous new venture, and there’s no method we’d be capable of try this with out Joe’s assist. Joe is mainly unlocking the total potential of what we may be.

Oh man, it’s helped me a lot. First, simply having another person to bounce concepts of off — and sometimes vent to — is big. I’m not working in a vacuum. Second, I can simply get overwhelmed with the entire issues that it takes to maintain Motionographer working. Joe shares the burden and is actually nice at chopping by means of the noise.

– Justine Cone, Motionographer

1. Automate it

Plenty of easy, tedious duties may be automated. Even fairly complicated duties, as effectively. It’s like they are saying, “There’s an app for that.”

Automation is fantastic since you may give a system a factor to do, and it’ll do it faithfully till you inform it to cease, no questions requested. It’ll be just right for you while you’re sleeping. You might be absolutely in charge of any and all settings or tweaks that must be made alongside the way in which. This could prevent stress and gray hairs.

Many apps are free or low value. Usually occasions, an app can value you lower than hiring an precise human to do the work.

In the event you want extra convincing, Michael Shoup of 12South Music (CEO, marketer, and musician) has written an awesome article on how you can make your life easier. Two issues he touts? Automation and delegation.

Listed here are some key apps that assist me run my music making enterprise:

For Social Media Scheduling: I really like Buffer. I exploit the free degree and am capable of schedule posts for a whole week on Twitter, Fb, and Instagram. Improve for $10/month, and also you’ll be capable of hyperlink up 10 completely different social media profiles. You additionally get entry to a set of analytics together with recommended posting time and highest performing posts.


For Running a blog: WordPress has nice inbuilt scheduling performance. In the event you’re juggling many authors and want a spot to convene, Collect Content material is a good useful resource. It lets you manage all of your posts, give them statuses, invite a staff of collaborators, add photographs, make templates, and construct a content material schedule (as in, an precise calendar). Collect Content material gives a free 30 day trial. Professional plans begin at $66 month-to-month, or may be bought yearly at $125 or $216.


For Electronic mail & Checklist Conversion: You’re most likely aware of good ol’ Mailchimp. MC is a traditional. It gives 2,000 free contacts and automation at paid ranges. In the event you’re promoting merchandise or programs that associate with your artwork, I might recommend making the swap to Convertkit. It lets you create a number of computerized sequences, higher segmentation (one record, hallelujah!), a number of join types, and sufficient customization to make creative hearts glad. Plans begin at $29/month and go up from there primarily based on subscriber rely.

Patreon weblog readers can benefit from a particular supply solely out there right here:

Get your first 30 days of ConvertKit free to strive it out.
That’s how I fell in love with it myself!


For Conferences: Do you know you could possibly automate your appointment scheduling course of? Meet Calendly. You let Calendly know if you’re out there to take conferences, and it does the remainder. Ship the hyperlink to anybody, they usually can guide time with you on their very own by means of a fantastic interface. Calendly syncs together with your calendar and notifies you of recent exercise. The free degree is a good place to start out, and you may improve for $eight to entry the vast majority of options.


2. Leveling as much as a Digital Assistant

You might discover that your wants far exceed what apps can do for you. A component time digital assistant might be simply the ticket.

Digital assistants are actual individuals who exist wherever on the earth. They may help you out with normal administrative duties, accounting, and even specialise in very area of interest areas.

You even have the pliability to buy time as you want it. Many digital assistants supply packages of hours – say, $120 for Three hours straight of comply with up emails and social media posting. You’ll be able to all the time deliver on a digital assistant for full time work, too.

Justin Cone tells us about this Digital Assistant, Joe:

Joe and I met whereas each working at a studio in NYC. We hit it off immediately. Joe volunteered for Motionographer, writing visitor articles for our web site. I all the time needed to pay him and get him on board in a extra official capability. Patreon has made that potential… Since hiring him, although, our interplay has been 100% by way of Google Hangouts. He lives in Sarasota, Florida; I dwell in Austin, TX.

– Justine Cone, Motionographer

You might discover that loads of VA’s don’t promote costs on their web sites. That’s regular. They wish to discuss with you first about price range and scope to allow them to correctly quote you. Attain out to any VA’s you’re interested by working with and allow them to know what you’re on the lookout for. Don’t be afraid to ask for his or her skilled referrals.

I’ll say this: a VA who solely speaks your language as a second language could also be tougher to work with due to communication limitations. Be aware of this when trying to find your excellent VA, particularly if worth is a figuring out issue.

Some locations yow will discover Digital Assistants embrace:

3. Leveling up 2.0 — a Non-virtual Assistant

You might want somebody bodily current that can assist you with extra of the fingers on stuff.

One possibility could be to deliver on an intern. Interns are fantastic, particularly once they’re motivated and passionate concerning the gig. In the event you don’t thoughts spending a while coaching them, an intern may be a good way to take among the work off your plate. Interview them in particular person or on Skype (such as you would an worker) to make sure they’ll be a superb match.

Instance, a touring musician buddy of mine, Nicole Nelson, reached out asking if any of her mates knew any interns who might assist her out with reserving. She introduced on one other buddy of mine. Nicole obtained assist with chilly calls, follow-ups, and routing, and her intern obtained worthwhile real-world music business expertise she later used to assist her land her first job. Win win.

Search for interns at your native and regional faculties. Some colleges host intern festivals, or have an internet bulletin board to submit job openings on. Take a look at the US Division of Labor’s Honest Labor Requirements Act to make sure you and your intern each know what’s legally anticipated out of an unpaid internship.

You probably have much less time to coach or maybe are on the lookout for somebody with extra expertise, look into your native or regional school profession festivals. Latest school graduates have lots to supply, together with training and an eagerness to dive into their careers.

One other technique to discover nice in-person assistant is just to ask your folks. Who’re your friends working with? Who’ve the labored with previously? Who did they meet at a conference or networking occasion that they have been actually impressed by? Phrase of mouth is a superb technique to discover accountable, exhausting working individuals.

When it comes to cost, that can be as much as you and your new rent. Speak with them to barter pay and hours that make sense for the each of you.

Cash invested into individuals energy and your high quality of life is cash effectively spent to your inventive enterprise.

Increasing your staff is a big win as a creator. At Patreon, we have fun this usually, as a lot of our creators have been capable of develop their earnings sufficient to rent and run full groups. In the event you’ve made it this far, please know that we’re celebrating this win with you and might’t wait to listen to about your expertise.